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MMEA Partnership Packages 

Sponsors, Exhibitors, and Sustaining Partnership​​

 

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OVERVIEW

 

COLLABORATIVE/CUSTOM PACKAGES AND INVOICING

 

SPONSORED SESSIONS

 

CONFERENCE SPONSOR PACKAGES

 

CONFERENCE EXHIBITOR PACKAGES

 

SUSTAINING PARTNERSHIP PACKAGES

 

CORPORATE SPONSOR PACKAGE - COMING SOON - 2025!

 

CONFERENCE PLANNING TIMELINE & PROMOTION SCHEDULE

 

2025 - 2026 CONFERENCE SUBMISSION FORM (BUTTON)

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OVERVIEW

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The Maryland Music Educators Association (MMEA) is thrilled to host the 2025 Fall In-Service Conference in October and the 2026 Annual State Conference in February. We look forward to working together to create an exceptional conference experience for hundreds of educators and thousands of student musicians.

 

MMEA is currently seeking sponsors and exhibitors for the 2025 - 2026 Year of Programming. We invite you to support music education in Maryland by participating as a sponsor or exhibitor. Packages are available for either or both conferences.

 

In addition to traditional sponsorships, sponsored sessions, exhibitor opportunities, and sustaining partnerships, we are pleased to offer custom packages tailored to the needs of music industry partners, associations, and nonprofit organizations.

 

MMEA Fall Inservice Conference 

Friday, October 17, 2025 - Oxon Hill High School, Oxon Hill, MD

 

MMEA Annual State Conference 

Friday-Sunday, February 20 - 22, 2026 - Baltimore Convention Center, Baltimore, MD. 

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TIMELINE

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  • June 5 - Sponsored Session Submissions Due

  • September 30  - Double Packages & Fall In-Service Sponsors/Exhibitors/Sustaining Partnerships Due

  • October 17 - Fall In-Service Conference

  • January 30 - Annual State Conference Sponsors/Exhibitors/Sustaining Partnerships Due

  • February 20 - 22 - Annual State Conference & All State Weekend

 

Acknowledgement

  • All Sponsors, Exhibitors, and Partnership benefits are listed below in the appropriate package.

  • In order to be included in the materials, the MMEA Partnership form must be completed by the timeline adobe.

 

IMPORTANT NOTICE – SCAM WARNING!

MMEA does not share contact information or contract with third-party services to reach out to presenters, exhibitors, sponsors, or partners.

This includes offers for discounted hotel reservations, exhibition services, or attendee lists.

 

  • The only approved third-party services are Wi-Fi and electrical services through the Baltimore Convention Center, and optional booth furnishings via our official exhibit contractor.

  • All official details—vendor info, hotel links, and other updates—will come directly from MMEA through email or linked on our website. 

  • Direct any questions to MMEA.​​​

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QUESTIONS AND COMMUNICATION


Please direct all questions to the MMEA Team at mmeamarylandinfo@gmail.com.

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OVERVIEW
TIMELINE
QUESTIONS AND COMMUNICATION
Collaborative/ Custom Packages and Invoicing
Sponsor Sessions
Exhibitor Packages

COLLABORATIVE/CUSTOM PACKAGES AND INVOICING 

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  • MMEA values the relationship with our music industry partners, including associations, nonprofits, and colleges/universities.

  • We will work with our partners to create custom packages for combinations of sponsorships, sponsored sessions, exhibitors, or sustaining partnerships.

  • MMEA will provide additional pricing options for fellow associations and nonprofits. 

  • An MMEA Team member will reach out to create the package, and discuss the invoicing timeline.

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SPONSORED SESSIONS

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  • Music industry partners and organizations focused on music education are invited to submit proposals under one of the following three categories of Sponsored Sessions:

    • Sponsored Session Only 

    • Conference Sponsor with Sponsored Session

    • Product Demonstration (Exhibit package required) 

    • Click Here for more information about the MMEA Sponsored Sessions.

      • Packages 

        • Sponsored Session Only

          • Fall In-Service - Company/Organization assumes cost

          • Annual State Conference - Company/Organization assumes cost$200

        • Conference Sponsor with Sponsored Session

          • Custom package of $0 to $250 with Sponsorship Package.

          • An MMEA Staff member will reach out. 

        • Product Demonstration (Exhibit package required) 

          • Fall In-Service - $200

          • Annual State Conference - $300

          • Double Conference - $400

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CONFERENCE SPONSOR PACKAGES 

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  • Double Conference (October & March) - $500

    • See both packages below 

 

  • Fall In-Service (October) - $250

    • Hyperlinked sponsor logo on the conference webpage

    • Hyperlinked sponsor logo on the MMEA website for one year

    • Opportunity to create special offers or discount codes 

    • Inclusion in discount/promo code email post-conference to all attendees 

    • Special “Thank you” mention by MMEA Leadership at Fall In-Service Conference Luncheon

 

  • Annual State Conference (February) - $350

    • Hyperlinked sponsor logo on the conference webpage

    • Hyperlinked sponsor logo on the MMEA website for one year

    • Opportunity to create special offers or discount codes 

    • Inclusion in discount/promo code email post-conference to all attendees 

    • Sponsor Acknowledgement/Company name will appear in print on All State Concert programs

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CONFERENCE EXHIBITOR PACKAGES

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  • Double Conference (October & March) - Exhibitor Package: $700

    • See both packages below 

 

  • Fall In-Service (October) - Exhibitor Package: $300

    • “Sponsor Package” included ($250 value)

    • Table Inclusions

      • One folding Table - Approx area of 6ft to 8ft square

      • Black Table Cloth

      • 2 Chairs 

    • Two conference passes* for exhibitors per booth

      • *Passes are intended for use by representatives working the table.

    • Time for Vendors - 7:00 AM to 3:00 PM 

    • Additional Details about the Fall Exhibitor Package 

      • Conference hotel booking available at a discounted rate with hotels.

      • Exhibitors are encouraged to contribute an item as a door prize for the Luncheon & Happy Hour.

      • Dates/Times

        • General Exhibit Move-In/Set Up

          • Friday, October 17, 2025 - 7:00 am 

        • Conference Hours

          • 8:00 am to 1:00 pm

        • Exhibitor Move-Out

          • 1:00 pm

      • Exhibit Promotion 

        • A morning coffee/donut time is scheduled at the start of the day to encourage attendees to visit the exhibits.

        • A time will be allotted specific to exhibits, with no sessions scheduled during that time. 

        • Student performing groups will be asked to visit the exhibits. 

      • Exhibitor Terms/Conditions 

        • MMEA is not responsible for load in of any displays needed for exhibitors. 

        • MMEA is not responsible for theft or damage of any property brought to the conference site by the exhibitor.

        • MMEA does not employ an exhibition service for this conference. 

 

  • Annual State Conference (February) - Exhibitor Package: $500

  • “Sponsor Package” included ($350 value)

  • Booth Inclusions 

    • 10 x 10  Exhibit Booth 

    • 8' High Backwall Drape with 3' High Sidewall Drape

    • 7" x 44" Cardstock Identification Sign

    •  6’ x 30” Skirted Table -

    • 2 Chairs

  • Two conference passes for exhibitors, per booth

  • Two Happy Hour drink tickets for representatives

  • Optional Add-Ons

    • Booth Extensions 

      • $850 - Double booth (Up to 4 conference passes* available)

      • $1150 - Triple booth (Up to 6 conference passes* available)

      • $1500 - Quad booth (Up to 8 conference passes* available)

      • Larger booth extensions possible upon request. 

        • *Passes are intended for use by representatives working the booth.

    • Hotel booking at the Hilton at the conference block rate. 

    • Exhibitors are encouraged to contribute an item as a door prize for the Exhibitor Happy Hour. This item could be an item, gift card, store/organization credit, etc. 

  • Additional Details about the Exhibitor Package 

    • Dates/Times

      • General Exhibit Move-In

        • Thursday, February 19 - 12:00 pm to 6:00 pm - Encouraged 

          • Those requiring loading dock, must use this time

        • Friday, February 20 - Time TBA

          • Only for those not requiring loading dock access

      • Exhibit Hours Hours

        • Friday, February 20 - 11:00 am to 7:00 pm 

          • Exhibit Happy Hour is 5:00 pm - 7:00 pm

        • Saturday, February 21 - 8:00 am – 1:00 pm

          • Exhibit Coffee/Tea hour is 8:00 am to 9:00 am  

      • Exhibitor Move-Out

        • Saturday, February 21 - 1:00 pm to 5:00 pm

    • Exhibit Promotion 

      • A time on both exhibit days will be allotted specific to exhibits, with no sessions scheduled during that time. 

      • MMEA will host a Happy Hour on Friday evening and morning coffee/tea hour on Saturday In the exhibit hall to encourage attendees to visit the exhibits.

      • The All State Ensembles (600+ students) will have a scheduled time to visit the st exhibits.

      • All State student caregivers will be encouraged to visit the exhibits on Friday when they drop off their students for the All State weekend. 

      • All performing ensembles invited to perform at the conference will be required to schedule a minimum of a 30-minute window to visit the exhibits.

    • Exhibitor Terms/Conditions 

      • MMEA is not responsible for load in of any displays needed for exhibitors. 

      • MMEA is not responsible for theft or damage of any property brought to the conference site by the exhibitor. 

    • Additional Information

      • Electricity and WiFi for booths is NOT included. Representatives from the Baltimore Convention Center will contact exhibitors about needs for electricity and wifi.

      • Decorator/Exhibit Contractor 

        • Exhibitors will receive a packet to choose optional/additional furnishings, assist with delivery of items, etc.  

        • The Baltimore Convention Center loading dock and exhibit set up/breakdown will be coordinated by MMEA & the Exhibitl Contractor.

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SUSTAINING PARTNERSHIP PACKAGES

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  • “Sponsor Package” included ($250 or $350 value)

  • Company Name/Logo listed on signage, and in conference materials as the sponsoring organization for the event(s). 

  • Company name/logo of the sponsoring organization will receive featured placement as a sponsor.

  • Company will be publicly recognized at conference and All State events by MMEA Leadership. 

  • Sustaining Partnership opportunities are available on a first come first serve basis. In addition, companies/individuals can share/split a sponsorship opportunity.

  • Collaborative/Custom Package rates can be customized if the sponsoring partner wishes to also attend the conference as an exhibitor and/or present a sponsored session. 

  • Sample Packages:

Fall In-Service Conference  

$1,200 - Coffee/Tea Hour Sponsor

$2,000 - Attendee Welcome Packets/Badges Sponsor

$3,000 - Conference Lunch Sponsor 

$3,000 - Happy Hour Sponsor 

Annual State Conference & All State Concert

$1,500 - Coffee/Tea Hour Sponsor 

$2,000 - Awards Ceremony Sponsor 

$3,000 - Happy Hour Sponsor

$4,000 - Attendee Welcome Packets/Badges Sponsor 

$5,000 - Conference AV, Wifi, Technology Sponsor 

Custom - We welcome additional partnerships for convention packages.

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NEW - 2025-2026 - CORPORATE SPONSOR PACKAGE

  • Information Coming Soon!

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CONFERENCE PLANNING TIMELINE

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August - Launch Conference Registration & Announce Fall In-Service Session Schedule

Mid September - Last Chance to Sponsor/Exhibit for Fall In-Service

September 30 - Deadline for Fall/Double Sponsors & Exhibitors

October 17 - Fall In-Service Conference 

January - Announce Annual Conference Session Schedule

January 30 - Deadline for Annual Conference Sponsors & Exhibitors 

February 20 - 22 - Annual State Conference 

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PROMOTION SCHEDULE

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MMEA includes all partners' logos and hyperlinks on a series of emails about each conference. The sooner the partner registers, the more the logo/hyperlink will be shared. See below for an outline of planned promotional emails and social posts. We appreciate our partnerships!

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August - Conference Registration Launch 

Early September - Promote Early Sponsors/Exhibitors for Fall In-Service Conference 

Mid September - Pre-Registration Reminder 

Early October - Sponsors/Exhibitor Highlight

Early October - Session Highlight

Mid October - “Last Chance” to Pre-register

Late October - Sponsor “Thank You,” promo codes, and event survey

December - Promote Early Sponsors/Exhibitors for Annual State Conference 

January - Pre-Registration Reminder

January - Session Highlight

Late January - Sponsors/Exhibitors Highlight

Early February - “Last Chance” to Pre-register

Early  March - Sponsor “Thank you,” promo codes, and event survey

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Thank you for considering a partnership with MMEA. We deeply appreciate your support of music education, educators, and students in Maryland!

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CONFERENCE SUBMISSION FORM

 

Use this form for Sponsor, Exhibitor, and Sustaining Partnership Opportunities

Sustaining Partnership
Conference Sponsor Packages
Corporate Sponsor
Conference Planning Timeline
Promotion Schedule
Conference Submission Form
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