COLLABORATIVE/CUSTOM PACKAGES AND INVOICING 

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• MMEA values the relationship with our music industry partners, including associations, nonprofits, and colleges/universities.

• We will work with our partners to create custom packages for combinations of sponsorships, sponsored sessions, exhibitors, or sustaining partnerships.

• MMEA will provide additional pricing options for fellow associations and nonprofits. 

• An MMEA Team member will reach out to create the package, and discuss the invoicing timeline.

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SPONSORED SESSIONS

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• Music industry partners and organizations focused on music education are invited to submit proposals under one of the following three categories of Sponsored Sessions:

  • Sponsored Session Only 

  • Conference Sponsor with Sponsored Session

  • Product Demonstration (Exhibit package required) 

  • Click Here for more information about the MMEA Sponsored Sessions.

    • Packages 

      • Sponsored Session Only

        • Fall In-Service - Company/Organization assumes cost

        • Annual State Conference - Company/Organization assumes cost$200

      • Conference Sponsor with Sponsored Session

        • Custom package of $0 to $250 with Sponsorship Package.

        • An MMEA Staff member will reach out. 

      • Product Demonstration (Exhibit package required) 

        • Fall In-Service - $200

        • Annual State Conference - $300

        • Double Conference - $400

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CONFERENCE SPONSOR PACKAGES 

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• Double Conference (October & March) - $500

  • See both packages below 

 

• Fall In-Service (October) - $250

  • Hyperlinked sponsor logo on the conference webpage

  • Hyperlinked sponsor logo on the MMEA website for one year

  • Opportunity to create special offers or discount codes 

  • Inclusion in discount/promo code email post-conference to all attendees 

  • Special “Thank you” mention by MMEA Leadership at Fall In-Service Conference Luncheon

 

• Annual State Conference (February) - $350

  • Hyperlinked sponsor logo on the conference webpage

  • Hyperlinked sponsor logo on the MMEA website for one year

  • Opportunity to create special offers or discount codes 

  • Inclusion in discount/promo code email post-conference to all attendees 

  • Sponsor Acknowledgement/Company name will appear in print on All State Concert programs

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CONFERENCE EXHIBITOR PACKAGES

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• Double Conference (October & March) - Exhibitor Package: $700

  • See both packages below 

 

• Fall In-Service (October) - Exhibitor Package: $300

  • “Sponsor Package” included ($250 value)

  • Table Inclusions

    • One folding Table - Approx area of 6ft to 8ft square

    • Black Table Cloth

    • 2 Chairs 

  • Two conference passes* for exhibitors per booth

    • *Passes are intended for use by representatives working the table.

  • Time for Vendors - 7:00 AM to 3:00 PM 

  • Additional Details about the Fall Exhibitor Package 

    • Conference hotel booking available at a discounted rate with hotels.

    • Exhibitors are encouraged to contribute an item as a door prize for the Luncheon & Happy Hour.

    • Dates/Times

      • General Exhibit Move-In/Set Up

        • Friday, October 17, 2025 - 7:00 am 

      • Conference Hours

        • 8:00 am to 1:00 pm

      • Exhibitor Move-Out

        • 1:00 pm

    • Exhibit Promotion 

      • A morning coffee/donut time is scheduled at the start of the day to encourage attendees to visit the exhibits.

      • A time will be allotted specific to exhibits, with no sessions scheduled during that time. 

      • Student performing groups will be asked to visit the exhibits. 

    • Exhibitor Terms/Conditions 

      • MMEA is not responsible for load in of any displays needed for exhibitors. 

      • MMEA is not responsible for theft or damage of any property brought to the conference site by the exhibitor.

      • MMEA does not employ an exhibition service for this conference. 

 

• Annual State Conference (February) - Exhibitor Package: $500

• “Sponsor Package” included ($350 value)

• Booth Inclusions 

  • 10 x 10  Exhibit Booth 

  • 8' High Backwall Drape with 3' High Sidewall Drape

  • 7" x 44" Cardstock Identification Sign

  •  6’ x 30” Skirted Table -

  • 2 Chairs

• Two conference passes for exhibitors, per booth

• Two Happy Hour drink tickets for representatives

• Optional Add-Ons

  • Booth Extensions 

    • $850 - Double booth (Up to 4 conference passes* available)

    • $1150 - Triple booth (Up to 6 conference passes* available)

    • $1500 - Quad booth (Up to 8 conference passes* available)

    • Larger booth extensions possible upon request. 

      • *Passes are intended for use by representatives working the booth.

  • Hotel booking at the Hilton at the conference block rate. 

  • Exhibitors are encouraged to contribute an item as a door prize for the Exhibitor Happy Hour. This item could be an item, gift card, store/organization credit, etc. 

• Additional Details about the Exhibitor Package 

  • Dates/Times

    • General Exhibit Move-In

      • Thursday, February 19 - 12:00 pm to 6:00 pm - Encouraged 

        • Those requiring loading dock, must use this time

      • Friday, February 20 - Time TBA

        • Only for those not requiring loading dock access

    • Exhibit Hours Hours

      • Friday, February 20 - 11:00 am to 7:00 pm 

        • Exhibit Happy Hour is 5:00 pm - 7:00 pm

      • Saturday, February 21 - 8:00 am – 1:00 pm

        • Exhibit Coffee/Tea hour is 8:00 am to 9:00 am  

    • Exhibitor Move-Out

      • Saturday, February 21 - 1:00 pm to 5:00 pm

  • Exhibit Promotion 

    • A time on both exhibit days will be allotted specific to exhibits, with no sessions scheduled during that time. 

    • MMEA will host a Happy Hour on Friday evening and morning coffee/tea hour on Saturday In the exhibit hall to encourage attendees to visit the exhibits.

    • The All State Ensembles (600+ students) will have a scheduled time to visit the st exhibits.

    • All State student caregivers will be encouraged to visit the exhibits on Friday when they drop off their students for the All State weekend. 

    • All performing ensembles invited to perform at the conference will be required to schedule a minimum of a 30-minute window to visit the exhibits.

  • Exhibitor Terms/Conditions 

    • MMEA is not responsible for load in of any displays needed for exhibitors. 

    • MMEA is not responsible for theft or damage of any property brought to the conference site by the exhibitor. 

  • Additional Information

    • Electricity and WiFi for booths is NOT included. Representatives from the Baltimore Convention Center will contact exhibitors about needs for electricity and wifi.

    • Decorator/Exhibit Contractor 

      • Exhibitors will receive a packet to choose optional/additional furnishings, assist with delivery of items, etc.  

      • The Baltimore Convention Center loading dock and exhibit set up/breakdown will be coordinated by MMEA & the Exhibitl Contractor.

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SUSTAINING PARTNERSHIP PACKAGES

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• “Sponsor Package” included ($250 or $350 value)

• Company Name/Logo listed on signage, and in conference materials as the sponsoring organization for the event(s). 

• Company name/logo of the sponsoring organization will receive featured placement as a sponsor.

• Company will be publicly recognized at conference and All State events by MMEA Leadership. 

• Sustaining Partnership opportunities are available on a first come first serve basis. In addition, companies/individuals can share/split a sponsorship opportunity.

• Collaborative/Custom Package rates can be customized if the sponsoring partner wishes to also attend the conference as an exhibitor and/or present a sponsored session. 

• Sample Packages:

Fall In-Service Conference  

$1,200 - Coffee/Tea Hour Sponsor

$2,000 - Attendee Welcome Packets/Badges Sponsor

$3,000 - Conference Lunch Sponsor 

$3,000 - Happy Hour Sponsor 

Annual State Conference & All State Concert

$1,500 - Coffee/Tea Hour Sponsor 

$2,000 - Awards Ceremony Sponsor 

$3,000 - Happy Hour Sponsor

$4,000 - Attendee Welcome Packets/Badges Sponsor 

$5,000 - Conference AV, Wifi, Technology Sponsor 

Custom - We welcome additional partnerships for convention packages.

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NEW - 2025-2026 - CORPORATE SPONSOR PACKAGE

• Information Coming Soon!

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CONFERENCE PLANNING TIMELINE

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August - Launch Conference Registration & Announce Fall In-Service Session Schedule

Mid September - Last Chance to Sponsor/Exhibit for Fall In-Service

September 30 - Deadline for Fall/Double Sponsors & Exhibitors

October 17 - Fall In-Service Conference 

January - Announce Annual Conference Session Schedule

January 30 - Deadline for Annual Conference Sponsors & Exhibitors 

February 20 - 22 - Annual State Conference 

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PROMOTION SCHEDULE

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MMEA includes all partners' logos and hyperlinks on a series of emails about each conference. The sooner the partner registers, the more the logo/hyperlink will be shared. See below for an outline of planned promotional emails and social posts. We appreciate our partnerships!

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August - Conference Registration Launch 

Early September - Promote Early Sponsors/Exhibitors for Fall In-Service Conference 

Mid September - Pre-Registration Reminder 

Early October - Sponsors/Exhibitor Highlight

Early October - Session Highlight

Mid October - “Last Chance” to Pre-register

Late October - Sponsor “Thank You,” promo codes, and event survey

December - Promote Early Sponsors/Exhibitors for Annual State Conference 

January - Pre-Registration Reminder

January - Session Highlight

Late January - Sponsors/Exhibitors Highlight

Early February - “Last Chance” to Pre-register

Early  March - Sponsor “Thank you,” promo codes, and event survey

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Thank you for considering a partnership with MMEA. We deeply appreciate your support of music education, educators, and students in Maryland!

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CONFERENCE SUBMISSION FORM

 

Use this form for Sponsor, Exhibitor, and Sustaining Partnership Opportunities