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MMEA Partnership Packages
Sponsors, Sponsored Sessions, and Exhibitors
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OVERVIEW
Maryland Music Educators Association (MMEA) is thrilled to host the 2023 Fall In-Service Conference (October) in Howard County, and the 2024 Annual State Conference (February) in Baltimore. We look forward to collaborating together on a phenomenal conference experience for hundreds of educators and thousands of student musicians.
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MMEA is seeking Sponsors and Exhibitors for the 2024 Annual State Conference. Please consider supporting music education in Maryland as a sponsor or exhibitor. In addition to offering sponsor, sponsored session, exhibitor, and sustaining partnerships, we are also offering custom packages for music industry partners and associations/nonprofits.
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MMEA Annual State Conference & All State Weekend
Friday-Saturday, February 23-25, 2024 - Baltimore, MD
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MMEA All State Weekend
Thursday-Sunday, March 7-10, 2024 - Baltimore & College Park, MD
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TIMELINE
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September 27 - Double Packages & Fall In-Service Sponsors/Exhibitors Due
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October 20 - Fall In-Service Conference
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January 31 - Annual State Conference & All State Sponsors/Exhibitors Due
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February 23-25 - Annual State Conference & All State Weekend
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March 7-10 - All State Weekend
Please note: The deadline to request a Sponsored Session has passed. For those who have already submitted a Sponsored Session(s), please consider also being an exhibitor.
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Acknowledgement
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All Sponsors, Exhibitors, and Partnership benefits are listed below in the appropriate package.
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An MMEA Partnership form must be completed by September 27, 2023 for consideration of Double Packages or Fall In-Service Conference Packages and by January 31, 2024, for Annual State Conference, in order to be included in the materials.
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QUESTIONS AND COMMUNICATION
Please direct all questions to the MMEA Team at mmeamarylandinfo@gmail.com.
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COLLABORATIVE/CUSTOM PACKAGES AND INVOICING
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MMEA values the relationship with our music industry partners, including associations, nonprofits, and college/universities.
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We will work with our partners to create custom packages for sponsorships, sponsored sessions, exhibitors, or sustaining partnerships.
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MMEA will provide additional pricing options for fellow associations and nonprofits.
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Invoices will be sent within five (5) business days of receiving the completed package form
CONFERENCE SPONSOR PACKAGES
Annual State Conference (February) Sponsor Package: $300.00
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Deadline for this package is January 31, 2024
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Hyperlinked sponsor logo on the conference webpage
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Hyperlinked sponsor logo on the MMEA website for one year
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Hyperlinked logo included in all conference promotional emails
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Opportunity to create special offers or discount codes
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Inclusion in discount/promo code email post-conference to all attendees
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Sponsor Acknowledgement/Company name will appear in print on All State Concert programs
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EXHIBITOR PACKAGES
Annual State Conference (February) - Exhibitor Package: $500.00
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Deadline for this package is January 31, 2024
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“Sponsor Package” included ($300.00 value)
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Booth Inclusions
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10 x 10 Exhibit Booth
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8' High Backwall Drape with 3' High Sidewall Drape
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7" x 44" Cardstock Identification Sign
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6’ x 30” Skirted Table - Blue
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2 Side Chairs
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1 Wastebasket
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Two conference passes for exhibitors, per booth
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Two drink tickets for representatives
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Optional Add-Ons
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Booth Extensions
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$750.00 - Double booth (Up to 4 conferences passes* available)
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$1000.00 - Triple booth (Up to 6 conferences passes* available)
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$1200.00 - Quad booth (Up to 8 conferences passes* available)
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Larger booth extensions possible upon request.
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*Passes are intended for use by representatives working the booth.
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Hotel booking at the Hilton or Sheraton Inner-Harbor available at a discounted rate.
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Exhibitors are encouraged to contribute an item as a door prize for the Exhibitor Happy Hour. This item could be an item, gift card, store/organization credit, etc.
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Additional Details about the Exhibitor Package
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Dates/Times
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General Exhibit Move-In
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Thursday, February 22, 2024 - 12:00 pm to 6:00 pm
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Those requiring loading dock, must use this time
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Friday, February 23, 2024 - 8:00 am to 11:00 am
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Only for those not requiring loading dock access
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Exhibit Hours
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Friday, February 23, 2024 - 11:00 am to 7:00 pm
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Exhibit Happy Hour is 5:30 pm - 7:00 pm
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Saturday, February 24, 2024 - 8:00 am – 1:00 pm
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Exhibit Coffee/Tea hour is 8:00 am to 9:00 am
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Exhibitor Move-Out
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Saturday, February 24, 2024 - 1:00 pm to 5:00 pm
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Exhibit Promotion
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A time on both exhibit days will be allotted specific to exhibits, with no sessions scheduled during that time.
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MMEA will host a Happy Hour on Friday evening and morning coffee/tea hour on Saturday In the exhibit hall to encourage attendees to visit the exhibits.
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The All State Ensembles (500+ students) will have a scheduled time to visit the exhibits.
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All State student caregivers will be encouraged to visit the exhibits on Friday when they drop off their students for the All State weekend.
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All Performing Ensembles invited to perform at the conference will be required to schedule a minimum of a 30-minute window to visit the exhibits.
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Exhibitor Terms/Conditions
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MMEA is not responsible for load in of any displays needed for exhibitors.
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MMEA is not responsible for theft or damage of any property brought to the conference site by the exhibitor.
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Additional Information
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Representatives from the Baltimore Convention Center will contact exhibitors about needs for electricity and wifi.
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Decorator/General Contractor
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Exhibitors will receive a packet to choose optional/additional furnishings, assist with delivery of items, etc.
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The Baltimore Convention Center loading dock and exhibit set up/breakdown will be coordinated by the General Contractor.
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Optional Add-Ons
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Sponsored sessions by the exhibitor can be added for $100.00 per session.
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Sponsored Session Submission Past Due
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SUSTAINING PARTNERSHIP
“Sponsor Package” included ($500.00 value)
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Company name/logo listed on signage, and in conference materials as the sponsoring organization for the event(s).
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Company name/logo of the sponsoring organization will receive featured placement as a sponsor.
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Company will be publicly recognized at conference, Fall In-Service Conference luncheon and All State events by MMEA Leadership.
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Complimentary All State concert admissions available for sustaining partners.
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Sustaining partnership opportunities are available on a first come first serve basis. In addition, companies/individuals can share/split a sponsorship opportunity.
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Collaborative/custom package rates can be customized if the sponsoring partner wishes to also attend the conference as an exhibitor and/or present a sponsored session.
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Sample Packages:
Fall In-Service Conference - Deadline - Wednesday, September 27, 2023
$1,000.00 - Fall In-Service Coffee/Tea Hour Sponsor
$1,500.00 - Fall In-Service New & Retired Educator Luncheon Sponsor
$2,500.00 - Fall In-Service Attendee Welcome Packets/Badges Sponsor
Annual State Conference & All State Concerts - Deadline - Wednesday, January 31, 2024
$1,250.00 - Annual Conference Coffee/Tea Hour Sponsor (4 packages available)
$2,000.00 - Annual Conference Happy Hour Sponsor (2 packages available)
$3,500.00 - Annual Conference Attendee Welcome Packets/Badges Sponsor
$4,000.00 - Conference AV, Wifi, Technology Sponsor (3 packages available)
$5,000.00 - All State Concert Sponsor (9 packages available)
Custom - We welcome additional partnerships for convention packages.
SPONSORED SESSION PACKAGES
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Double Conference (October & February) - Sponsored Session Package: $500.00
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Deadline has passed for 2023/2024 Year - Submit for 2024/2025 in May of 2024
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See both packages below
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Fall Inservice (October) - Sponsored Session Package: $250.00
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Deadline has passed for 2023/2024 Year - Submit for 2024/2025 in May of 2024
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“Sponsor Package” included ($200.00 value)
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Inclusion of a sponsored session in the Fall Inservice schedule
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Sponsor agrees to take care of all expenses for the session and presenter(s)
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Discounted conference admission for one presenter included in package
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Annual State Conference (February) - Sponsored Session Package: $350.00
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Deadline has passed for 2023/2024 Year - Submit for 2024/2025 in May of 2024
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“Sponsor Package” included ($300.00 value)
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Inclusion of a sponsored session in the Fall Inservice schedule
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Sponsor agrees to take care of all expenses for the session and presenter(s)
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Discounted conference admission for one presenter included in package
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Optional Add-Ons
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Additional sessions by the same sponsor can be added for $100.00 per session
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Discounted conference admission for second or third presenters
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Sponsor/exhibitor/sustain partnership custom packages available
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Thank you for considering a partnership with MMEA. We deeply appreciate your support of music education, educators, and students in Maryland!
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PROMOTION SCHEDULE
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July TBA - Launch Sponsor/Exhibitor Packages
August TBA - Launch Registration/Conference Announcement, Announce Session Schedule
Week of September 11 - Promote Early Vendor/Sponsors for Fall In-Service Conference
Week of September 18 - Last Chance to Sponsor/Exhibit for Fall In-Service
September 27 - Deadline for Fall/Double Sponsors & Exhibitors
Week of October 2 - Promote Sponsors/Exhibitors
October 11 - Registration Deadline for Fall Conference
October 20 - Fall In-Service Conference
Week of October 30 - Sponsor “Thank You,” promo codes, and event survey
Week of January 8 - Promote Early Sponsors/Exhibitors for Annual State Conference
Week of January 22 - Last Chance to Sponsor/Exhibit for Annual State Conference
January 31 - Deadline for Annual Conference Sponsors & Exhibitors
Week of February 4 - Promote Sponsors/Exhibitors
February 14 - Registration Deadline for Annual State Conference
February 23/25/26 - Annual State Conference
Week of March 4 - Sponsor “Thank you,” promo codes, and event survey